File specifications vary by form and are found on the myPATH Employer Withholding Multi-Import/File Upload File Specifications page. Be sure to select the appropriate type of file to be uploaded.
Pennsylvania law requires employers to withhold Pennsylvania personal income tax from employees’ compensation in two common cases:
- When resident employees perform services within or outside Pennsylvania; and
- When nonresident employees perform services within Pennsylvania.
An employer is any individual, partnership, association, corporation, government body or other entity that employs one or more persons, which is required under the Internal Revenue Code to withhold federal income tax from wages paid to an employee.
Employers currently withhold and remit employees’ taxes on wage and salary income according to the following schedule:
- Quarterly – If total withholding is under $300 per quarter, the taxes are due the last day of April, July, October and January.
- Monthly – If total withholding is $300 to $999 per quarter, the taxes are due the 15th day of the following month.
- Semi-Monthly - If total withholding is $1,000 to $4,999.99 per quarter, the taxes are due within three banking days of the close of the semi-monthly period.
- Semi-Weekly – If total withholding is $5,000 or greater per quarter ($20,000 per year), the taxes are due on the Wednesday following the pay dates for employers whose paydays fall on a Wednesday, Thursday or Friday; and on the Friday following the pay dates for employers whose paydays fall on Saturday, Sunday, Monday or Tuesday.
Employers are also required to file reconciliation returns for each quarter and wage and tax statements (W-2s) for all employees and W-2 transmittals.